GROUP TRAVEL EXPERTS
LUXE Travel is a full-service group travel planning company.
At LUXE Travel we're experts at booking and managing room blocks for group meetings, conferences and conventions.
Our customizable state-of-the-art technology expedites registration for your attendees and assures room block control and attrition management. Online hotel registration software streamlines registration and check-out, inventory control and attendee communications. The meeting isn't over until it's OVER. LUXE Travel is there after the event to go through detailed financial tracking. We make sure you get every penny you deserve. We also measure the meeting/incentive effectiveness.
Incentive Travel Services
If the targets are properly set, a well-run incentive travel program pays for itself through increased productivity and sales.
Unlike cash incentives which quickly get spent, or awards that eventually end up in closets, a well-managed incentive travel program lives on forever in the memories and photographs of the participants. LUXE Travel will help you with every phase of your incentive travel program: from inception through execution and finally in analysis of the trip's business goals and objectives.
Site & Venue Selection
The LUXE Travel team has a wealth of experience in selecting destinations, hotels and meeting venues. We are dedicated to identifying and securing the best locations and value in the marketplace that will meet your budget requirements.
- Research properties that offer best value
- Obtain proposals and present you with viable options
- Make initial contact with properties, single or multiple destinations
- Review proposals for accuracy and confirm they address all the program requirements
- Provide summary of proposal highlights
- Negotiate hotel contracts and concessions
- Review contracts for deposits, cut-off dates and attrition penalties
- Arrange site inspections
- Assist with short-term booking turnaround and program relocations
- Anticipate problems before they occur
- Save you time and money
At LUXE Travel, our processes are aligned to meet the complex and demanding end-to-end planning and logistical challenges of group air movements on a national and international scale. We support professional meeting and event planners nationwide and are recognized for providing exceptional attendee services.
LUXE Travel creates customized online registration sites for each individual group. Each website features corporate logos and specific trip and destination graphics for the purpose of booking, controlling, remitting and reporting your group's hotel inventory.
Our Event Planning Software: Manage event registrations and payment processing for the event, and quickly register attendees onsite.
Manage recurring events with unique needs: Manage finances for one event, or a series of recurring events. Arrange housing and travel: block rooms and match roommates. Set up event calendars where attendees can easily find your upcoming events and sync with their calendars.
Event Payment Processing & Budget Management: Enjoy fast and secure online event payment processing delivered directly to your local bank account, build even budgets, calculate costs and access meeting expenditures.
On-site Functionality: Setup any computer as a kiosk. Use our event planning software to check-in attendees, print name badges and collect payments on-site.
Event Reporting: 70 standard reports and unlimited custom reports. View event Data in real time and export in to common formats (XLS, TXT, CSV, PDF).
Our production partners offer full service multimedia solutions that will make your events come alive with all aspects of your production staging.
- Concept development
- Content management
- Location shooting
- Presentation design
- PowerPoint graphics
- Candid photography
- Pre/post editing
- Staging management
- Discrete & integrated AV
- Video production
- Breakout rooms
- Logo & theme development
- Lighting design
- Production crew
- Presentation coaching
- Duplication services
- Video production
Our fully staffed creative department understands the importance of promotional marketing support when developing successful programs. From branding to multimedia design & direct marketing, LUXE Travel provides a comprehensive array of services.
- Campaign collateral
- Corporate identity
- Package design
- Creative graphic design
- Interactive design
- Direct marketing
- Email marketing
Sports, Entertainment & Speakers
LUXE Travel can coordinate large public conferences, events and trade shows to small private gatherings. We can deliver the very best thought-leaders, authors, professors, celebrities, entertainers, sports personalities and topical experts with instant access to over 15,000 talents for any type of meeting or event. Our clients include fortune 500 companies, multinationals, small businesses and universities from around the world.
Mobile Event Apps
A Mobile Event App is the key to connecting with your attendees and helping them connect with each other. See how an event app can build attendee engagement, track event metrics, and create valuable sponsorship opportunities.
- Compatible with iPhone and Android devices
- Send messages directly to your attendees
- Get reports on app traffic
- Presents your brand professionally
- And more!